After a series of weekly special meetings to iron out proposed policies, the Park Hospital District Board is set to meet at 5:30 p.m. this evening to formally adopt resolutions.
The meeting in the Town Board room will be in person, with online attendance also available. Those attending virtually can register through ParkHospitalDistrict.org.
On the docket for adoption are resolutions pertaining to spending, requests for information under the Colorado Open Records Act, and a code of ethics and conduct.
The February and March balance sheets are expected to be approved. The board is also scheduled to consider and approve contracting with a firm for regular accounting services. And a letter of engagement to obtain limited legal services from Lyons Gaddis, a Longmont firm, will be reviewed.
The board has discussed the need to work with a bookkeeping service for several weeks. While hiring such a company was not included in the budget approved in December, the board has found the need for professional services to create accounting systems that provide routine bookkeeping and official periodic reports. Two companies have been approached, and proposals for such services are expected to be discussed.
The board approved seeking outside counsel on a clause in the bylaws that defines the duties of the board chair. Board member Tom Leigh requested that the review be conducted by a legal firm specializing in Title 32 issues.
Title 32 refers to statutory requirements for special districts. While Leigh has asked for a review of the entire bylaws document, the board approved reviewing only the section related to the duties and responsibilities of the chair. The current bylaws were drafted by the law firm Hall Render and included in the definitive agreement to affiliate with UCHealth. Hall Render represents health care providers and is the district’s legal advisor.
The spending policy, detailed through a resolution, places limits on expenditures that can be approved by the treasurer and board chairman, and on invoices that must be approved by the entire board of directors.
Included in the resolution concerning CORA requests are requirements concerning deadlines and processes to be used. The code of ethics outlines the behaviors and actions expected of board members as business is conducted.